How to Handle Holiday Season Vacation Time


How do you ensure that your company and clients are properly covered during the holidays? As we approach the start of the holiday season, employees are looking to take time off to spend with their friends and loved ones. In order to help manage time off, the team at Employer Flexible has compiled a list of suggestions to help your company run smoothly, and ensure your client work is covered.

1. Encourage Employees to Plan Vacations in Advance

Companies usually request that their employees submit their holiday schedules at least a month in advance. In the determining factor of who gets time off and when, cap the number of employees taking off during a certain time and select these employees based on a first-come, first-serve basis. After the vacation times have been scheduled, planning out who does what when covering essential tasks can also help to eliminate operational challenges.

2. Rotate & Stagger Work Schedules

During the holidays, it is difficult to keep everyone in the office. In order to fix this problem, staggering the work schedules can ensure that the company is receiving coverage during its regular operating hours. Make sure that the need for having someone covering each day is properly communicated prior to the holidays starting. Encourage managers to delegate who needs to be doing what tasks and what needs to get done in advance of their vacation.

3. Blackout Days

For some businesses, like retail, the holidays are one of the busiest times of the year. Because of this, it is essential to be fully staffed during certain days, and so certain Blackout Days may be implemented. If employees decide that they would like time off during a blackout period, make sure they inform you well in advance and with good reason.


There are many options for your company to consider in order to make sure you’re covered during the final months of the year. Be sure to meet with your management team to ensure that everyone is on the same page and nothing slips through the cracks.