Safety & Risk – OSHA Safety Requirements


OSHA requires the use of personal protective equipment (PPE) to reduce employee exposure to hazards when engineering and administrative controls are not feasible or effective in reducing these exposures to acceptable levels. Employers must determine if PPE should be used to protect their workers.

If PPE is to be used, employers must implement a PPE program. The program should address the hazards present; the selection, maintenance, and use of PPE; the training of employees; and monitoring of the program to ensure its ongoing effectiveness.

Eye and Face Protection

  • Workers must wear only ANSI approved safety glasses, face shields or goggles for welding, cutting, nailing (including pneumatic), or when working with concrete and/or harmful chemicals and to protect against flying particles. Look for Z87 stamped on the frames.
  • Eye and face protectors are designed for particular hazards. Be sure to select the proper type to match the hazard that is present.
  • Always replace poorly fitting or damaged safety glasses as soon as possible.
  • Workers needing corrective lenses must either wear ANSI approved safety glasses with prescription lenses and frames or wear ANSI approved goggles designed to be worn over their regular prescription glasses

Extension Cords

Normal wear on cords can loosen or expose wires. Cords that are not 3-wire type, not designed for hard-usage, or that have been modified, increase your risk of contacting electrical current.

  • Always inspect the cord prior to use to ensure the insulation isn’t cut or damaged. Discard damaged cords, cords that become hot, or cords with exposed wiring.
  • Use only equipment that is approved to meet OSHA standards.
  • Do not modify cords or use them incorrectly.
  • Do not substitute extension cords for permanent wiring. Use extension cords only when necessary and only on a temporary basis. Do not use extension cords in place of permanent wiring.
  • A heavy reliance on extension cords is an indication that you have too few outlets to address your needs. Have additional outlets installed where you need them.
  • Remove cords from receptacles by pulling on the plugs, not the cords.

Report accidents promptly

Reporting all workers’ compensation claims promptly is a critical component to controlling workers’ compensation claim costs. Failure to report an employee’s claim promptly can have financial implications and can damage employee morale. It is also required by many states and by OSHA in some situations.

Workers’ compensation claims can be reported late due to inaction on the part of the employer or the employee. The employer may be uncertain if a claim is work-related or may hope that a small claim will go away. Employees may think that they will be blamed for the accident or that reporting a claim will affect their relationship with their employer. Employees may think an injury is minor and will resolve itself quickly.

The financial effects of late reporting can be significant, as the average cost of a claim is typically higher if it is reported late.

For this reason, we encourage everyone to promptly report the incident to Employer Flexible. If they do not want to seek medical treatment at this time, put “Report Only” at the top of the form. Regardless of the severity of accident, all incidents should be reported, investigated for root cause and measures to prevent reoccurrence.

For the Employer Flexible Incident Reporting procedures, please use this link.

Safety Data Sheets (SDS)

The Hazard Communication Standard (HCS) (29 CFR 1910.1200(g)), revised in 2012, requires that the chemical manufacturer, distributor, or importer provide Safety Data Sheets (SDSs) (formerly MSDSs or Material Safety Data Sheets) for each hazardous chemical to downstream users to communicate information on these hazards. The information contained in the SDS is largely the same as the MSDS, except now the SDSs are required to be presented in a consistent user-friendly, 16-section format. This brief provides guidance to help workers who handle hazardous chemicals to become familiar with the format and understand the contents of the SDSs.

The SDS includes information such as the properties of each chemical; the physical, health, and environmental health hazards; protective measures; and safety precautions for handling, storing, and transporting the chemical. The information contained in the SDS must be in English (although it may be in other languages as well). In addition, OSHA requires that SDS preparers provide specific minimum information as detailed in Appendix D of 29 CFR 1910.1200.

Employers must ensure that SDSs are readily accessible to employees. See Appendix D of 1910.1200 or the OSHA Quick card for a detailed description of SDS content.

Employer Flexible Safety & Risk
Risk Main: 1.888.983.5881
Injury Reporting: 1.888.983.4802